Category Archives: Cookies Volunteers

a collection of important cookie communications from council

Cookie Weekly Update – Feb. 17

What a wonderful response we have had to the cookie sale this first week. Right now, all of the available cookies for the sale are in girl’s hands –  this is unprecedented!

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Everyone from the bakery to staff to volunteers are doing everything they can to help girls achieve their goals and get them the product they need to help their cookie businesses thrive – we’ll keep you updated when we anticipate more cookies to be available in your local cookie cupboard.

What can we do if we need cookies?

  • Do troop to troop transfers — communicate through your service unit or the GSCO Classifieds to try to find available inventory.
  • Encourage families to return any cookies they don’t intend to sell this week to the troop cookie manager.
  • Encourage girls to go old school and take orders for door-to door sales. Keep cookies in the troop and family cupboard for booths.
  • You don’t have to wait for Feb. 25 to return full cases – you can help other troops with extremely low inventory by returning cookies you don’t intend to sell in the next week to your service unit cupboard
  • Smart Girl Scout entrepreneurs know to use the law of supply and demand – lack of supply builds demand and excitement.
  • Keep your booth sales! It’s OK to sell out of some varieties and take orders at booths.
  • Sell what you have! The good news is that the cookies our customers love the most and that equate to nearly half of our sale are Thin Mints and Samoas, and those are the varieties we have the most of in the state!

Update e-Budde

Help us plan for the rest of the sale – please take some time this week to update the Girl Orders tab in eBudde. We need an accurate count of cookies allocated to the girls and amount of money collected from the girls to get a better idea of where we stand and what we need.

 Cupboard volunteers rock!

Please thank our cookie and cupboard managers for all they do! You wouldn’t believe how hard these local volunteers work. They are cookie heroines and heroes.

Right here, right now, you are an important part of a truly historic sale. Girl Scouts of Colorado is on pace to break all records, and we can’t thank YOU enough!

Cookie inventory

Five days into the sale, we have the equivalent of 93% of the amount of cookies that were sold in the entire six weeks of last year’s sale out in the field. With 1,700 less girls selling this year, we should not have this volume of cookies out. This means that troops are either on pace to more than quadruple last year’s sale or there are cookies in the field that will not be sold this week or even next week. As a result troops who have done what we have asked do not have enough cookies for their booths this weekend. Please play nice for everyone’s sake. We have enough cookies, we just need you to share and be realistic about needs for this weekend. Per the troop guide:

1.       Please check with your girls first for excess inventory, then check with other troops in your service unit.

2.       Use your starting inventory for booths first.

3.       If you have more than you need for this weekend, please let your service unit cookie manager know and transfer them to another troop or return them to your cupboard.

Council expects another shipment of cookies next week, so you will be able to get more, but the numbers tell us that some people have cookies in their garage that that will not be sold. That’s how our council gets stuck with hundreds of thousands of cookies at the end of the sale, and it hurts us all.  An important note:  please be kind to your cupboard managers. These are volunteers who put in an unbelievable amount of time to help you and your girls. They are awesome!

Where are the cookies?

Keep calm, Colorado has cookies! The rumors about not having enough cookies are just not true. We are excited that your girls are doing so well, and we have ordered more cookies which will arrive early next week. Based on last year’s sale and membership numbers, we estimated needing 3.4 million packages of cookies for the entire sale. There are currently 3.3 million packages of cookies out with volunteers and families in the state. This is without a doubt more inventory than we need to get through the first weekend of booth sales. The only way we are going to have a problem is if troops and families are keeping cookies that they will not need for this weekend. Please do not pick up enough cookies for what you optimistically will need for the next few weeks. Please don’t sit on cookies because that creates problems for everyone. Be a Girl Scout and share – ask your families to give your troop cupboard their excess inventory. Troops, take back extra inventory above what you need through the weekend to your cupboard. If everyone does this, we will have more than enough cookies. Thank you!!

Additional Cookie Booths open at 6 p.m.

Good Afternoon,

We want to thank one of the Girl Scouts of Colorado Board of Directors for securing an additional 24 booth slots for troops to choose from. To make the selection of these additional booths as fair as possible, we closed the booth selection today at 8:00 am and will reopen the selection process at 6:00 pm. Due to the limited number of additional booths we are asking that you select only ONE of these sites for your troop.

Weekly Cookie Updates – Feb. 9

Valued Cookie Crew,

Oh, yes, it’s Cookie time, and we got the sale off to a great start this weekend, with much thanks to you and your families!

Get ready for booth sales
Council Booth Sales start on Friday, but remember you’re not limited to these locations. We’ve already seen tons of My Sale Booths, so keep up the creative selling and finding new opportunities for girls to sell! Get them in eBudde to increase traffic for these entrepreneurial sales.

Let’s be clear on online promotion
Girl Scouts of Colorado realizes that the way our volunteers and families communicate is online, and we want them to be free to promote their daughter’s cookie sale on any online sites their family chooses. This includes Facebook, Facebook Groups, Craigslist and media advertising. We ask that you involve your daughter in the sale as much as possible so she gains the Five Skills. Never provide personal information on girls online, and remember cookies can’t be sold at prices higher than the council sets — $5.50 for Toffee-tastic and $4 for all other varieties.

Digital Cookie
Digital Cookie is off to a great start also! If your families need help, Digital Cookie has an excellent support team that is available 24/7 here.

Questions?
Call in for our weekly product sales Q&A and support call Tuesday  Feb.10 6-7 p.m. (Participant code: 8356992476)

Go smart cookies, go!!

Upcoming Q&A sessions:

Feb. 10 6-7 p.m. (phone participant code: 8356992476)

Feb. 17 6-7 p.m. (phone participant code: 6457806544)

Feb. 24 6-7 p.m. (phone participant code: 6457806544)

March 3 6-7 p.m. (phone participant code: 6764837160)

March 10 6-7 p.m. (phone participant code: 8946055414)
March 17 6-7 p.m. (phone participant code: 4511610179)

*Note: the link will take you to a web based application, some systems will need a quick download of additional software to run the application. You will need an internet connection, and computer speakers and microphone. If you cannot hear the meeting through your computer, please use the 866-232-8977 conference phone number and enter the participant code provided above.

Weekly cookie update – Feb. 4

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Hello cookie crew,

This season we’ll be sharing a weekly top updates list with you to keep you up to speed — thanks to you, it’s going to be an amazing 2015 Cookie Sale! All updates will be archived on the Girl Scouts of Colorado Blog so you can find the info you want, exactly when you need it.

  • Remind your girls and families to set up their Digital Cookie personal sale webpages. It’s a great cookie business tool! If girls, parents or customers need help, Digital Cookie has an excellent support team that is available 24/7 here.
  • Saturday is the day we’ve all been waiting for – Cookie Delivery Day! We aim to make pick ups quick and easy for you! Remember to: Login to eBudde to print out your confirmation and bring it with you to pick up cookies; and make sure you have enough empty cars to fit your cookies in, and please no kiddos or pets.
  • And the day we’ve all really been waiting for – Sunday is Cookie Sale Go Day. Please, don’t take pre-orders, on your honor, but do share that cookies are coming on your Social Media sites and get friends and family excited!
  • Looking for more booth sales for your girls? Get creative to find businesses in your community where you can have My Booth Sale Sites. Then make sure they get into the Cookie Locator so customers can find the cookies!
  • New this year, every Tuesday evening your council Product Sales staff will hold statewide Q&A and support sessions. Everyone is welcome — we are here for you! You have two choices on how to connect – online or by phone @ 866-232-8977.

Upcoming sessions:

Feb. 10 6-7 p.m. (phone participant code: 8356992476)

Feb. 17 6-7 p.m. (phone participant code: 6457806544)

Feb. 24 6-7 p.m. (phone participant code: 6457806544)

March 3 6-7 p.m. (phone participant code: 6764837160)

March 10 6-7 p.m. (phone participant code: 8946055414)
March 17 6-7 p.m. (phone participant code: 4511610179)

*Note: the link will take you to a web based application, some systems will need a quick download of additional software to run the application. You will need an internet connection, and computer speakers and microphone. If you cannot hear the meeting through your computer, please use the 866-232-8977 conference phone number and enter the participant code provided above.

Changes to Juliette rewards structure

To our Juliette families:

We are so excited that your daughter has chosen to participate in the cookie program this year! Our cookie program helps girls learn key business and leadership skills, including: Goal Setting, Decision Making, Money Management, People Skills, and Business Ethics. It is also a great way to earn credits that can help them fund their Girl Scout experiences, like camp and travel. In the information you have received to date, you were provided with a chart that identified the number of credits that each girl can earn for the various selling levels. The purpose of this email is to let you know that we are revising that chart to provide better parity between our troop proceed level and our Juliette credit level. Many thanks to our volunteers for providing such great feedback to help inform this change.

Attached is a chart that shows how Juliette sales translate into the number of credits earned. Credits will be issued on cards similar to Cookie Credits and there is no limit to the amount of credits a Juliette can earn. As a reminder, credits will not be issued until all deposits for sold cookies are complete.

The reason we moved to a sales range instead of a straight credit/box recognition this year was in response to new IRS guidelines regarding money earning programs for non-profits. An individual child is a different entity from a Girl Scout troop, and troop proceeds are for troops. We absolutely value Juliettes and we want to do the best we can to reward individual girls while in compliance with IRS regulations. As an individual, the IRS would require us to give tax documentation to the individual, as they see it as personal profit and personal income, and Girl Scouts cannot do that. Troop proceeds are for groups of girls to accomplish mission-related activities.

What we can legally do to make it as equitable as possible for Juliettes is offer Program Credits as an additional reward path for individual girls in place of troop proceeds. All rewards must be within package ranges and may not be based on a dollar amount per package, again per regulations.

If you have any questions, please contact your Service Unit Cookie Manager, or cookies@gscolorado.org.

Thanks again for supporting your Juliette¹s sale this year and happy Girl Scouting!

Juliette Cookie Program Credit Chart.pdf:
https://ebudde.littlebrownie.com/dl/26_201415/14404/36a4bb

eBudde glitch and booth selections

Overnight, there was a glitch in the eBudde system that prevented people from signing up for round two of booth sales. Our staff worked diligently to correct the problem and the system reopened at 2 a.m. We recognize this may have caused confusion among troops and we apologize for that. Our Product Sales Team has been working very hard to make the cookie sale go as smoothly as possible and will continue to do so.

Round 2 will begin at 6:00 p.m. on January 27, 2015 and will remain open until 11:59 p.m. on January 28, 2015. Troops may select 2 booths each day. Round 3 will begin at 6:00 p.m. January 30, 2015 and will remain open until the end of the sale on March 15, 2015. Troops may select as many booths as they wish at this time.

Girl upload into eBudde

GSCO uploaded all girls into eBudde for the cookie sale today. Please check to make sure your girls are all in. If you have any girls who are missing, please check your Troop Management in CES. The problem is likely that all necessary information is not complete. To upload into eBudde, each girl must have the following fields completed in the membership system:

Parent first and last name (only one 01 guardian)
Parent email
Girl date of birth
Grade

If any of this information is missing, please correct it, and the girl should be in the next upload. Note, leaders can correct all fields except for date of birth and grade. To correct these, contact GSCO Customer Support at 877-404-5708.

For your convenience all council eBudde messages and other important cookie volunteer communications will now be available in a special feed just for you on the GSCO Blog at
https://gscoblog.wordpress.com/category/cookies/cookies-volunteers/

Selling cookies can help you find your fun at camp!

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Whether you’re standing atop a mountain peak taking in the forever view, flying down the zipline with your heartbeat thumping in your ears, struggling to handle a squealing pig or landing your arrow smack in the bullseye … you can be YOU.Girl Scout Camp is a no-judgment zone where you’ll reach new heights, push your limits and choose your fun with a group of girls who truly get you.
Check out available sessions online now at girlscoutsofcolorado.org/camp. Be adventurous, be confident, be silly … be YOU at Girl Scout camp. Registration opens at 9 a.m. tomorrow. Sign up soon to save your girl’s spot. Pay by April 30th for the best prices!New campers get a 10 % discount and cookie volume discounts are available for all campers.It’s going to be a great camping season — by popular demand, resident camp is back at Sky High Ranch, amazing sessions are planned at Tomahawk Ranch and awesome day, family and troop camps are available across the state.
jpegSelling cookies can help get you there!

The Girl Scout Cookie Activity begins Feb. 8. Where are cookies going to take you? A week at summer camp, a trip with your troop, on an adventure of a lifetime … The sale is Feb. 8 – March 15. We’ve got two new cookies this year and Digital Cookie selling. Learn more.

jpegTroop cookie managers: Make sure your Starting Inventory Order is in eBudde by the Jan. 16 deadline. Trainings are happening now. Not sure where? Check with your Service Unit Manager or Volunteer Support Specialist.

jpegTroops: Now’s the time to plan your Family Cookie Meeting and get your girls excited with a Cookie Rally. Hold your own or find one nearby.

jpegJuliettes: Individual Girl Scouts can sell cookies too! Get in touch with the Service Unit Cookie Manager in your area this week to get set up and make sure you’ll have cookies when the sale starts!